Embassy RS Cairo /Consular information /Schengen Visa Information /

I. GENERAL INFORMATION

General information on entry into the Republic of Slovenia and residence in the Republic of Slovenia

DETAILED and SPECIFIC INFORMATION about Schengen visas in English and Arabic.

II. WHO CAN APPLY FOR A SHORT TERM VISA AT THE EMBASSY OF SLOVENIA IN CAIRO:

1. The residents of Egypt applying for the Schengen visa issued by Slovenia should apply at the Embassy of the Republic of Slovenia in Cairo. 

2. Nationals of third countries where Slovenia has NO embassy and is not represented in visa matters by one of the Schengen Member States can apply for Slovenian visa at any Slovenian Embassy, including the Slovenian Embassy in Cairo.

3. Nationals (and residents) of third countries where Slovenia has a representation in visa matters by one of the Schengen Member States HAVE TO apply at the Embassy of the Schengen Member State in a respective country. For the list of Diplomatic and Consular Missions of Schengen Member States representing Slovenia in visa procedures see here. For detailed information see: List of Member States' consular presence and representation arrangements.

Representation in visa matters is limited to visa procedures for short term visas type C. National, long-stay visas D (for family reunion, etc.) and residence permits stay in the competence of Slovenian national law and the applications have to be submitted to the Embassy of the Republic of Slovenia.

III. PROCEDURE OF APPLYING FOR A SHORT TERM VISA AT THE EMBASSY OF SLOVENIA IN CAIRO

Official hours of the consular department of the Embassy of the Republic of Slovenia in Cairo are on Sunday, Tuesday and Thursday from 9:00 am till 12:00 o'clock and on Tuesday from 2 pm till 4 pm. No appointment for submitting a visa application is needed. The Embassy will not accept any visa application or documents outside the official consular hours.

A visa application should be lodged at least 15 calendar days before the intended visit (as this is the normal processing time) and cannot be lodged earlier than three months before the start of the intended visit.

Visa applicants need to appear in person at the Embassy. Fingerprints are collected from visa applicants above the age of 12. However, for subsequent applications within 5 years, fingerprints can be re-used from the VIS information system unless there is reasonable doubt regarding the identity of the applicant.

The Embassy does not issue an invitation letter or other document in order for applicant to come in person to the Embassy.

If any documents are missing and the visa application is admissible, the applicant receives a written notice about the missing document and the dead-line for their submission (usually up to 8 days).

The visa procedure at the Embassy (considering that all requested documentation was delivered) takes from 10 to 15 days. Any information about pending visa applications can be received by phone (+ 20 2 3749 8171) or e-mail ( sloembassy.cairo(at)gov.si ) with mentioning the appointed number from the receipt.

IV. REQUIREMENTS AND DOCUMENTS NEEDED IN A VISA APPLICATION PROCEDURE

GENERAL REQUIREMENTS to be submitted by applicants for short stay visas in Egypt are:

1. Passport
Original and copy of current and previous passport covering the past 7 years. Copy of the biometric data page. Copy of all non empty pages has to be provided.
Important: Current passport must have been issued within the last ten years and contains at least two blank pages. The passport should be valid for at least 3 months after return from the planned trip.

2. Photo
One biometric photo (with white background) not older than six months. Please note that the photo should not be attached to the application form as it has to be scanned separately.
Please ensure that the photograph meets required standards (as shown here). 

3. Collection of fingerprints
Ten fingerprints will be collected from visa applicants. The following categories of applicants are exempted from this requirement:
– children under 12 years of age,
– persons for whom fingerprinting is phisically impossible,
– when applicant's fingeprints have already been collected and were entered into VIS during an earlier visa procedure which took place less than 59 months before the start of current application.

4. Insurance requirement
Travel medical insurance covering the entire period of intended stay, valid for all Schengen States and covering any expenses which might arise in connection with repatriation for medical reasons, urgency medical attention, emergency hospital treatment or death during (my) stay. The minimum coverage must be 30.000 EUR.
See: Non-exhaustive list of suggested travel medical insurance companies.

5. Visa application form
One completed and signed visa application form. The form can be downloaded HERE

6. Visa fee
Payment of the visa fee. Visa fee is 60 EUR. The fee can also be paid in USD (the amount is determined according to the current exchange rate). It is not refundable in case of refusal or withdrawal of application.

7. Supporting documents
The supporting documents to be submitted by visa applicants in Egypt according to the purpose of its travel. See the information below.

8. Language requirement
All requested documents have to be translated into the language of the country to be visited – Slovenian language or English.

List of SUPPORTING DOCUMENTS to be submitted by applicants for short stay visas in Egypt:

1. Compulsory information to be presented by all visa applicants

1.1. Certificate from the Mogamma
For first time travellers, or in case of passport loss: a Certificate from the Mogamma covering the past 7 years.

1.2. Booking Proof
A round trip booking, if applicable. The ticket should be bought only after the visa has been issued.
A proof of accommodation.

1.3. Purpose of the trip
A document substantiating the purpose of the stay. See additional information below.

1.4. Solvency
Original bank statements for the past 6 months copied and translated.  In the absence of bank account, proof of other assets has to be provided.

1.5. Document to be provided by employees
Certificate of employment, specifying the date of recruitment, position in the company and salary level.

1.6. Document to be provided by company owners
Original of the commercial registry and tax card.

1.7. Document to be provided by pupils/students
Proof of enrolment in school/university

1.8. Document to be provided by minors (not applicable in case of school or sports club trips):
– If the minor travels without his/her legal guardian: consent of the parental authority (both parents) or legal guardian shall be provided either through an notarised certificate or by a form signed at the consulate premises.
– If minor is travelling with one of his/her legal guardian: consent of the parental authority (parents not travelling with his/her minor child) or legal guardian shall be provided either through an notarised certificate or by a form signed at the consulate premises.

2. List of supporting documents to be submitted by applicants travelling for the purpose of tourism:

2.1. If the applicant is an employee: Confirmation of leave approval.

2.2. Detailed travel itinerary, if visiting more than one Member State.

2.3. Please note that the Embassy does not accept online booking confirmations (i.e. by services such as booking.com or similar) as adequate proof of accomodation. The applicant is required to submit a direct confirmation issued by a hotel in Slovenia, including the full name of the person confirming the reservation.

3. List of supporting documents to be submitted by applicants travelling for business:

3.1. Invitation letter
Official Letter of Guarantee from the inviting company. It can be downloaded here. The Letter of Guarantee has to be certified at an Administrative Unit in Slovenia.

3.2. Information to be provided by the Egyptian invited company
Copy of the invited company registry/tax card.
Official company paper stamped and signed, mentioning clearly:
– full address and contact persons of the company
– name and position of the countersigning officer
– name, position, salary and years of employment ( if applicable)
– purpose of the visit
– nature of the work contract
– person or entity which will bear the applicant's travel and living costs.

4. List of supporting documents to be submitted by applicants travelling for the purpose of visiting family/friends
Official Letter of Guarantee
from the inviting person. It can be downloaded here. The Letter of Guarantee has to be certified at an Administrative Unit in Slovenia.

5. List of supporting documents to be submitted by applicants travelling for the purpose of medical treatment:

5.1. Certificate from a medical doctor (designated by the consulate) and/or a medical institution:
– The certificate should state the medical history of the patient and what kind of medical treatment is needed.

5.2. Official document from the receiving medical institution
– It should confirm that it can perform the specific medical treatment and that the patient will be accepted accordingly

5.3. Proof of financial arrangement made

5.4. Any other correspondence between the sending medical doctor and the receiving medical institution, if available.

6. List of supporting documents to be submitted by applicants travelling for the purpose of cultural/sports events:

6.1. For minors:
Student card + original letter of the school mentioning: the full address, telephone number of the school, permission for absence, name and function of the person giving permission.

6.2. Minors travelling alone:  See point 1.8

6.3. Original letter of invitation from the organiser of the event in the Member State of destination

Official Letter of Guarantee from the organiser. It can be downloaded here. The Letter of Guarantee has to be certified at an Administrative Unit in Slovenia.

If applicable: letter of the institution sending the concerned applicant (proof of the membership in the cultural/sports institution).
 
V. VISA PROCEDURE FOR FAMILY MEMBERS OF EU CITIZENS

1.1. No visa fee. 

1.2. The following facilitations are granted:
– visa applications from family members of EU citizens as defined by Article 3(2) of Annex to the Directive 2004/38 and persons with whom the EU citizen has contracted a registered partnership are examined as soon as possible;
– the persons referred to above are not required to present proof of personal means of subsistence (e.g. cash, travellers cheques, credit cards);  
– the persons referred to above are not required to present an invitation or proof of sponsorship and/or accommodation.

1.3. Type of visa issued: Third country family members may only be required to have an entry visa in accordance with Regulation 539/2001. 

1.4. Supporting documents
In order to benefit from the facilitations provided for by the Directive 2004/38, the visa applicant must prove that he/she is a family member of an EU citizen (eg. a marriage certificate, birth certificate, proof of dependency,...).

1.5. Burden of proof
The burden of proof applicable in the framework of the visa application under the Directive 2004/38 is twofold:
Firstly, it is up to the visa applicant to prove that he/she is a beneficiary of the Directive. The applicant must be able to provide documentary evidence foreseen above as he/she must be able to provide evidence to support his/her claim.  
If the applicant fails to provide such evidence, the consulate can conclude that the applicant is not entitled to the specific treatment under the Directive. 
 
VI. REFUSAL OF VISA AND POSSIBILITY TO APPEAL

In case of a negative decision on application, the applicant is notified in written form. The information also states the reasons on which the decision was based.

Applicants who have been refused a visa have the right to appeal in accordance with the Regulation (EC) No 810/2009 of the European Parliament and of the Council of 13 July 2009 establishing a Community Code on Visas (Visa Code) published in the Official Journal of the European Union on 15 September 2009. In accordance with Aliens Act (Official Journal of the Republic of Slovenia No. 50/2011) the person concerned can appeal in 8 days from the receipt of the notification of refusal/annulment/revocation of visa. The appeal must be lodged in written form in Slovene language. Consular fee for appeal is 153 EUR (Administrative Fee Act, Official Journal of the Republic of Slovenia No. 88/10). During the procedure for resolving the appeal, a new visa application cannot be processed.

The appeal must be lodged to the Embassy of the Republic of Slovenia in Cairo. The competent authority, which decides about the appeal is Ministry of Foreign Affairs of the Republic of Slovenia.

VII. ADDITIONAL INFORMATION
 
Schengen visas are issued by: Austria, Belgium, Czech Republic, Denmark, Estonia, Finland, France, Germany, Greece, Hungary, Iceland, Italy, Latvia, Lithuania, Luxembourg, Malta, Norway, The Netherlands, Poland, Portugal, Slovakia, Slovenia, Spain, Switzerland and Sweden. The possession of a valid Schengen visa enables the holder to enter one of the Schengen Member States and travel within Schengen area. When receiving a visa please check if the visa is valid for whole Schengen territory or limited to some countries.  If the visa is limited only for one country or group of countries, the movement is limited only on those countries. Validity is written on visa sticker.

If a visa applicant wishes to visit one Schengen country, he/she should apply for visa to the Embassy or Consulate of that country. If he/she wants to visit several Schengen countries, he/she should apply to the Embassy or Consulate of the country of the main destination. If applicant intends to visit several Schengen countries but does not have a main destination, he/she should apply to the Embassy or Consulate of the Schengen country of first entry. 

A mere possession of a visa does not confer an automatic right of entry to the country. The holder of visa can be requested to present proof that he/she fulfils the entry conditions at the external border, as provided for in Article 5 of the Schengen Borders Code. If the circumstances under which a visa was issued have changed, border authorities may refuse entry and cancel the visa. A visa may also be cancelled if it is subsequently established that the data submitted during the visa issuing procedure were incorrect or that important facts were concealed.

The holder of a visa is obliged to report his or her residence to the nearest police station in the period of 3 days after arriving to Slovenia. This is not obligatory if the holder of the visa stays in a hotel, camp or any other tourist accommodation. 

The holder of a visa can stay in the Republic of Slovenia in accordance with the purpose of the visa. He or she has to leave the Republic of Slovenia and the Schengen area before the visa is expired.

The list of third countries whose nationals or specific categories of whose nationals are subject to prior consultation or information: http://ec.europa.eu/home-affairs/doc_centre/borders/docs/Annex%2016_Prior%20consultation_EN.pdf

Information on Data in the National Schengen Information System in Slovenia (N.SIS):
According to Art. 109 of the Convention implementing the Schengen Agreement, Official Journal of the European Union L 239/2000, articles 30 and 31 of Personal data protection Act (Official Journal of Republic of Slovenia No. 94/2007)and Information commissioner act any person has the right to ask the supervisory authorities (Information Commissioner is the national supervisory authority in Slovenia) to check data entered in the SIS which concerns them and the use made of such data. Anyone has the right to request the correction of substantially incorrect data or the deletion of illegally obtained data entered into the SIS pertaining to him/her. The request for review may be refused if this should prove necessary due to the execution of a measure, protection of rights and liberties of third parties and always when a clandestine recording is in place. For example, a person wanted for arrest in a Schengen country should not be able to judge in advance the risk of being arrested when crossing the border. Verbal confirmation and information given in Slovenia shall be free of charge, and any other services may only be charged according to an existing price list. The request to review personal data pertaining to you, and the request to correct or delete the incorrect illegal personal data pertaining to you, may be submitted by any individual at the competent body of any country within the SIS contracting parties' area (competent body in the Republic of Slovenia is Policija, Ministrstvo za notranje zadeve, Štefanova 2, 1000 Ljubljana, SLOVENIA/EUROPE, Telefaks: +386 (0)1 428 47 33). The request for review, correction or deletion may be submitted without time limitation. The Police shall be obliged to allow for review or provide a response regarding the correction or deletion of incorrect illegal data in 15 days.
Link to a formular for request for Information on Data in the National Schengen Information System in Slovenia (N.SIS): https://www.ip-rs.si/fileadmin/user_upload/Pdf/obrazci/obrazec_zahteve_za_seznanitev-SIS_II-FINAL.pdf

Information Commissioner web page:
https://www.ip-rs.si/index.php?id=342